In business-type writing (or rather, professional writing) professional emails and business letters are common. While not all letters are mailed via “snail mail,” some are, but most are attached to professional emails.
Some sample business letters include: acceptance letters, rejection letter, job duties letter, complaint letter, etc.
A letter is organized in a very specific way.
[Sender’s Name and Address]
[Recipient’s Name and Address]
Dear [Recipient Name—always use their full name and title]:
Begin with a statement of purpose: The purpose of this letter is ______.
Elaborate on your purpose.
Tie up any lose ends such as next expected actions and/or how your reader can follow up.
[Your Name and contact information]
**Keep in mind that each chunk of information will be in separate sections, single-spaced (double-spaced between blocks of text), left-justified, in Times New Roman or Arial, 12-pt. font.** Also, check your punctuation, grammar, spelling, run-ons/fragments, etc.
Below are two business letter samples: